Manage the Sub-Wiki Users

In order to have the necessary privileges to manage the sub-wiki users, you need to either be its owner or an administrator.

The Sub-Wiki User Directory

To access the users directory, click the DrawerMenuIcon.png button which opens the drawer menu, then on "User Index".

UserIndexSubWikiAddMenu.png

UserDirectorySubWiki.png

The User Directory displays sortable and filterable XWiki.XWikiUsers properties as columns. Any user can customize his view over the User Directory livetable by adding or removing columns. To know more, go to the dedicated documentation page listed in the "Related Pages" section.

In case you configured your wiki to support both local and global users, the "User Scope" drop-down allows choosing the sub-wiki members to display:

  • global users i.e. main wiki users
  • local users i.e. users created locally on the sub-wiki; this option is selected by default

Add or Remove Users

Click the DrawerMenuIcon.png button which opens the drawer menu, then click on "Administer wiki".

AdministerSubWikiMenu.png

In the sub-wiki preferences page, click on "Users & Rights" -> "Users" in the accordion menu to the left. Depending on the sub-wiki configuration, you have 3 possibilities.

The Sub-Wiki Supports only Global Users

If you configured the sub-wiki to be accessible exclusively to global users, you will be able to add only main wiki users. To to so, fill in the user name and eventually a message which will be privately sent to the user, then click on "Add". After starting to type the user name, if the user exists, the suggest feature will help by displaying the list of occurrences.

AddUser.png

The XWiki User Picker allows you to add multiple users at once. To remove one of them, just hover the corresponding user name and click on the red "X" in the top right corner. In case you want to remove all the members at once, click on "Clear selection".

RemoveUserFromListSubWiki.png

The new member(s) of the sub-wiki will appear in the "Current Members" livetable.

ExistingUsers.png

To remove a member, click on the corresponding "remove" link in the "Manage" column.

The Sub-Wiki Supports only Local Users

For a sub-wiki accessible only to local users, the "Add or Invite Users to Wiki", "Current Members" and "Candidates" section won't be displayed anymore. In exchange, you will see the users overview which will display local users by default. 

LocalUsersOverview.png

To create a local user, click on "Add user", fill in the required information in the registration form, then click on "Save".

CreateLocalUser.png

The Sub-Wiki Supports both Local and Global Users

For a sub-wiki that is accessible for its local users as well as for global users, you can add main wiki users by filling in the user name (and eventually a message which will be privately sent to the user) and clicking the "Add" button. 

LocalGlobalUsersOverview.png

Existing local users are already displayed in the "Current Members" livetable. To add a new local user, you need to create it using the "Add User" button and he/she will be automatically added to the "Current Members" livetable.

Create and Cancel Invitations

The "Invite User" feature is mostly used in an "invitation-only" sub-wiki but it is not restricted to that. Any global user can be invited, regardless of the wiki membership type. 

Go to the wiki administration page and click on the "Users" link in the vertical menu to the left. Similarly to the Add User feature, there are 3 possible cases.

Sub-Wiki with Global Users

If the sub-wiki is accessible exclusively to global users, you will only be able to invite them by filling in the user name and eventually a message viewable by the user, then clicking the "Invite" button. 

InviteUser.png

Just like in the above section, you can invite several users at once. If the operation is successful, you will see a confirmation message

InviteUserConfirmation.png

and also new entries in the "Candidates" section to the bottom of the page.

Candidate.png

The invitation template contains information about the invited user, the status and type of the request and the name of the user who has made the invitation. The "Private Comment" is meant for the wiki administrators and its purpose is to provide a justification for inviting the user. 

The invitation message will be displayed in the activity stream displayed in the page Main.Activity,

InvitationMessageHomepage.png

as well as in the activity stream on the profile page of the invited user.

InvitationMessageUserActivityStream.png

Once the user accepts the invitation, you will notice a change of status in the "Candidates" section.

InvitationAccepted.png

The same thing happens if an user rejects the invitation.

To cancel an invitation, go to the wiki administration page and click on the "Users" link in the vertical menu to the left. In the "Candidates" section, click on the corresponding "Cancel Invitation" button. If successful, you will see a confirmation message.

CancelInvitationMessage.png

The cancellation message will be visible in the activity stream on the wiki home page.

CancellationMessage.png

and in the activity stream on the user's profile page.

CancellationMessageUserProfile.png

Sub-Wiki with Local Users

For a sub-wiki accessible only to local users, the "Invite User" feature is not available because it was meant for inviting global users.

Sub-Wiki with both Local and Global Users

For a sub-wiki that is accessible for its local users as well as for global users, you can invite main wiki users by filling in the user name (and eventually a message which will be privately sent to the user) and clicking the "Invite" button. The process is the same as for a sub-wiki that only supports global users. 

Join Requests

Accept a Join Request

If you are the owner or an administrator, go to the wiki administration page and click on the "Users" link in the vertical menu to the left. In the "Candidates" section, click on the corresponding "Accept" button. You can also add a message in the "Admin's Message" text-box which will be privately sent to the requesting user as a reply. The "Private Comment" is meant for the wiki administrators and its purpose is to provide a justification for the acceptance of the request.

AcceptRequest.png

If successful, you will see a confirmation message to the top of the page. In the "Candidates" section, the status of the user request will become "Accepted" and you will also be able to see the administrator's message.

AcceptRequestAdminSection.png

Reject a Join Request

If you are the owner or an administrator, go to the wiki administration page and click on the "Users" link in the vertical menu to the left. In the "Candidates" section, click on the corresponding "Reject" button. You can also add a message in the "Admin's Message" text-box which will be privately sent to the requesting user as a reply. The "Private Comment" is meant for the wiki administrators and its purpose is to provide a justification for the rejection of the request.

RejectRequest.png

If successful, you will see a confirmation message to the top of the page. In the "Candidates" section, the status will become "Rejected" and you will also be able to see the Administrator's message.

RejectRequestAdminSection.png

     

Related Pages

Search this space

 

Most popular tags

Failed to execute the [groovy] macro
  1. access rights
  2. activity stream
  3. annotation
  4. attachment
  5. comment
  6. Document Tree Macro
  7. export
  8. Extension Manager
  9. Flamingo skin
  10. global user
  11. Groovy event listener
  12. group
  13. nested page
  14. search
  15. skin
  16. syntax
  17. user
  18. user profile
  19. velocity macros
  20. wiki
  21. wysiwyg
  22. XWiki Applications
  23. xwikiattachment_archive table
  24. xwikiattachment table
  25. xwikiattrecyclebin table
  26. xwikiproperties table

[Display all tags from this space]